HASTINGS
BAND BOOSTER ASSOCATION BY-LAWS |
ARTICLE I -Name:
The name of this organization shall be the Hastings Band Booster Association, hereafter referred to as the Band Boosters or Organization.
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ARTICLE II -Objectives
- To promote the Hastings School Band Programs.
- To cooperate with the band directors and administrators at Hastings Schools to assure the success and growth of all band programs.
- To encourage and make possible educational trips, exchange programs and concerts that are sanctioned and approved by the school.
- To actively support all phases of fundraising.
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ARTICLE III -Membership:
The membership of the Band Boosters shall include all parents of band students and any persons interested in the progress and development of the Band Programs at Hastings Schools.
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ARTICLE IV -Officers
Section 1 -The President shall preside at all meetings and act as Chairperson of the Executive Board and shall be an ex-officio member on all committees.
Section 2 -The President-Elect will assume the duties of the President in his/her absence and becomes President at the end of the President's term.
Section 3 -The Secretary shall record and publish the minutes of all meetings of the Band Boosters and the Executive Board. The Secretary shall submit meeting times to the local newspaper.
Section 4 -The Treasurer shall receive all student and Band Boosters' moneys; keep an accurate record of receipts and expenditures, showing each activity separately; and payout funds as authorized by the Executive Board or general membership. The Treasurer shall present a monthly and yearly financial statement. |
ARTICLE VI -Executive Board
Section 1 -The Executive Board shall be composed of the Band Boosters' officers and the high school band directors.
Section 2 -The Executive Board shall meet as deemed necessary to insure the timely handling of the Organization's business.
Section 3 -A quorum of the Executive Board shall consist of four members.
Section 4 -The financial prerogative of the Executive Board shall not exceed $100.00 without a majority vote of the Band Boosters at a general meeting. |
ARTICLE VII -Meetings
Section 1 -The general meetings of the Band Boosters shall be held at 7:00 p.m., on the second Thursday, September through May. Meetings may be adjusted as needed in conjunction with the school calendar. Meeting announcements will be published in the local paper.
Section 2 -Special meetings may be called by the Band Boosters' President. |
ARTICLE VIII -Standing Committees
Section 1 -There shall be the following standing committees: Membership and Volunteer Service, Field Show, and other committees the Executive Board determines necessary.
Section 2 -The Membership and Volunteer Service Committee shall include a chair, a phone-tree team leader, and others the chair deems necessary. Duties shall include publishing a phone tree and coordinating requests for volunteer services.
Section 3 -Committees shall be formed by volunteers and appointments. |
ARTICLE IX -Finances
Section 1 -Financial audits: the accounts shall be audited annually by the Treasurer and two others, with the audit taking place prior to the April meeting at which the results will be presented.
Section 2 -Fiscal Year: The fiscal year runs from July 1 to June 30. The budget will be prepared by the Executive Board for presentation at the April meeting and must be approved by the start of the fiscal year. |
ARTICLE XI -Parliamentary Authority
Section 1 -The Membership/Volunteer Service Committee shall function as the Nominating Committee. Nominations may be made from the floor.
Section 2 -The officers shall be elected by members at the general meeting in May. The term of office is one year and is effective at the September meeting.
Section 3 -Vacancies arising during the year may be filled by appointment of the Executive Board. |
ARTICLE I -Name:
Robert's Rules of Order, Revised, shall govern this organization in all cases in which they are applicable.
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ARTICLE XII -Amendments:
The By-laws will be reviewed by the Executive Board in January of each year. Additionally, the By- Laws may be amended at any general meeting by a majority voice vote one month after presentation of proposed changes. Updated copies will be distributed at the following meeting.
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| Dated this 5th of October, 2000. |
Boosters
